Sarasan, L. & Neuner, A. (1983). Museum collection and computers. EE.UU., Association of Systematics Collections.



Preface
iii

Table of Contents
v

Introduction
1

Acknowledgements
3

Chapter 1 - Background
5

A Brief History of Museum Computer Projects
5

Early Software
5

GIPSY
5

GRIPHOS
6

SELGEM
6

Home-Grown Systems
6

The 1980’s
7

Summary
8

Chapter 2 — The Problems
9

Project Management
10

Project Initiation
10

Project Managers
11

Project Management and Data Entry
12

Personnel
13

Temporal Considerations
14

Quality Control
15

Error Detection and Correction
15

Collection Documentation
16

Patchwork Growth
16

Oral Tradition
17

Documentation Concepts
17

Units of Information
18

Terminology Control
18

Cohesive Structure
19

Computer Functions and Principles
20

An Introduction to Computers
20

Case Studies
23

Case 1
24

Case 2
25

Case 3
25

Case 4
26

Information Retrieval
27

Software
28

Hardware
29

Data Entry
29

The Museum Environment
30

Salaries and Other Employment Considerations
30

Budgets
31

Human Factor
32

Administrative Attitudes
32

Summary
32

Chapter 3 — Avoiding the Problems
33

Preliminary Research
34

Determining Needs
36

Modular Approach
36

Identifying Problems
37

Case Studies
38

Case 1
39

Case 2
39

Case 3
39

Do-It-Yourself Systems Analysis
40

Exercise 1: File Worksheets
42

Exercise 2: Input/Output Worksheets
43

Exercise 3: Data Field Worksheets
44

Exercise 4: Procedures Worksheet
45

Determining the Purpose of the Project
46

Collection Inventory
46

Data Entry
49

Data Collection Sheets
50

Inventory
51

Problem Resolution
52

Data Update
52

Searchable Data Files
53

Computerized Catalogs
53

Computerized Indexes
55

Different Data Fields for Different Needs
56

Date Retrieval
57

Data Entry
59

Collection Management Systems
59

Collection Management Activities
60

System Outputs
61

System Inputs
62

Chapter 4 — Implementing the Project
65

Designing a System
65

Developing a Project Plan
66

Project Flow
66

Test Phase
67

Case Study
67

Time Table
69

System Installation
70

Project Documentation
70

Conclusions
71

Chapter 5 — Project Summaries
73

Alaska
74

Arizona
76

Arkansas
91

California
94

Connecticut
106

Delaware
107

District of Columbia
109

Florida
136

Hawaii
140

Idaho
144

Illinois
146

Indiana
150

Kansas
155

Kentucky
165

Louisiana
166

Maine
169

Maryland
170

Massachusetts
174

Michigan
178

Minnesota
185

Mississippi
186

Montana
188

Nebraska
189

Nevada
190

New Jersey
191

New Mexico
194

New York
195

North Carolina
212

North Dakota
216

Ohio                     
217

Oklahoma
221

Oregon
224

Pennsylvania
225

South Carolina
235

South Dakota
236

Tennessee
238

Texas
240

Utah
244

Virginia
249

Washington
250

West Virginia
252

Wisconsin
253

Wyoming
256

Canada
257

Mexico
264

Annotated Bibliography of Computers and Museums
265

Indexes
275

Computer Access
275

Computer Used
278

Type of Project
282

Software Used
288